Receipt of Materials
Materials will be brought to the RSS Warehouse by commercial-type vehicles with California Highway Patrol escorts. Once the trucks are secure at the dock:
- Pallets are un-loaded
- Materials are checked-in
- Materials are signed for
- Materials are moved to the Storage Area
When the truck(s) arrive at the site, they will be directed to the loading docks which have been identified by the Security Unit Lead and Host Warehouse. The driver will have paperwork which needs to be signed for by a County Staff Member.
In all instances, this will be the RSS Warehouse Manager. The signature on the driver’s paperwork transfers custody of the materials. The agency signing for the materials will be responsible for them – this is why it MUST be a County staff member.
Host Warehouse staff will un-load all of the pallets to the dock area so that the inventory may be counted. The Material Unit Leader will have a Supply Order Check-in Sheet given to him/her by the Order Management Unit Leader. The individual item counts will be noted on this piece of paper and returned to the Order Management Unit Leader for entry into the Inventory Management System.
All Materials will be moved from the dock to the Storage Area while they are awaiting order.
If time permits, it is always preferable to track inventory down to either a “count by case” or “count by individual pill bottle or vaccine vial”. In some instances, the turn-over rate of the inventory will be so high that this may not be possible – in those instances, counts done by pallet are acceptable. In either instance, the Supply Order Check-in Sheet will have the Count Method listed on the form.